MASH By-Laws

Article I- Purpose

Section 1- Purpose

To enjoy and promote the hobby of homebrewing with others sharing the same interest.

Section 2- Goals

Learning more about beer, beer tasting, beer judging and brewing techniques, through sharing of knowledge and experience. Promotion of the hobby and enjoyment of homebrewing.  Promotion of the responsible use of alcoholic beverages.

Article II- Membership

Section 1- Eligibility

All persons who are 21 or older are eligible to join.

Section 2- Acceptance

All eligible persons who maintain their annual dues will be accepted.

Section 3- Memberships

Dues for regular members are as outlined in Section 1 of Article VII.

Section 4- Guests

Members are encouraged to bring guests to club meetings and other events. Guests should be recognized by other members and encouraged to join our club.  Guests may attend up to three meetings before they are required to become a member.

Section 5- Membership Year

The membership year shall be the same as the fiscal year and shall run from January 1 – December 31 each year.

Section 6- Non-Discrimination

Club membership shall not be denied to any person on the basis of race, sex, color, creed, or national origin.

Section 7-Hold Harmless Agreement

Participation in this club is entirely voluntary. Participation in club activities involves the consumption of alcoholic beverages and it may affect your perception and reactions. By joining MASH, you as a member accept full responsibility for your conduct, behavior, and actions. Participation includes any invited guests that accompany you on any club activity, wherever they may be held. All regular members will be required to sign a liability disclaimer.

Section 8- Rights and Liability of members

All members as defined in Article II Section 3 shall have the right to vote on club decisions.  The members of the club shall not be responsible for the debts of the club except as approved by the executive committee and by the membership. No member shall receive compensation for services rendered to the club. Club members may be reimbursed for reasonable expenses incurred on behalf of the club if approved by the club, the executive committee, or if included in the annual budget. The Treasurer may approve other reimbursements up to $100.00 with sufficient documentation.

Section 9- Revocation of Membership

Membership may be revoked by a unanimous decision by the executive committee or a majority vote by all regular members.

Article III- Voting

Section 1- Eligibility

All regular members current on their annual dues may vote.

Section 2- Voting

The executive committee shall decide when and the kinds of issues and topics that should be voted on by the membership. Any member may request that the executive committee bring an issue to the full membership for a vote. The vote may be taken at that meeting or referred to the appropriate committee for further study. All items referred to a committee should be reported online and a vote taken at the next scheduled meeting.

Section 3- Quorum

A quorum shall consist of at least two elected officers and one-fourth of the regular members or 15 regular members whichever is less. No official business of the club shall be conducted unless a quorum exists.

Section 4- Election Dates

Elections shall be held annually in January with executive committee members taking office in February.

Section 5-Voting Method

Voting is by controlled ballot. This means a ballot will be available to all regular members with one ballot per membership.

Article IV- Officers

Section 1- Executive Committee

The executive committee shall consist of the following officers who are elected according to Article III.

  • President
  • Vice-President
  • Treasurer
  • Secretary
  • Communications Director

Section 2- Executive Committee Duties

President – This member will secure a meeting location, conduct all monthly meetings and set the agenda for each meeting. Meetings other than the regular monthly meetings may be conducted by the chairman of the responsible committee. The President will appoint all committee chairman for all functioning committees.

Vice-President  This member shall lead in creating meeting topics and ensuring that relevant materials and/or guests are available and present for meetings. These events may be seminars, brew-ins, trips to breweries/brewpubs or other events as created by the Vice-President. This member shall assist with all monthly meetings with the sharing of member beers. This member will chair or delegate a chair for all committees that plan and conduct other social events. Social activities for the membership will be announced online to allow sufficient time for member involvement.

Treasurer – This member shall receive all funds for the club and direct the dispersal of funds to cover all expenses. This member shall consult with the President and Finance Director liaison to propose the annual projected budget prior to each fiscal year. The Treasurer shall maintain the membership and bill new members as they join the club. A quarterly balance sheet shall be published online along with the progressing budget.

Secretary – This member is in charge of documenting all Executive Committee meetings as well as club meetings and trips. Also in charge of arranging food volunteer for each meeting.

Communications Director – This member will publish the monthly MASH newsletter and assist with all online activities. The MASH calendar will be maintained and published monthly so that all activities of the club can be enjoyed by members. This director will provide, with assistance, all communications for members and other homebrewing organizations.

Section 3- Officer Removal

Any member of the executive committee may be removed by a majority vote of the regular members. Such a vote must be recommended by the executive committee and voted on only after a notification is published online. Appointed officers may be removed by a unanimous vote of the executive committee, or by a majority vote of the regular members. If an elected officer is removed, the executive committee shall appoint a member to serve out the remaining term. If an appointed officer is removed, the executive committee shall appoint a replacement.

Section 4- Officer Resignation

If an officer resigns from the executive committee, the executive committee shall appoint a member to serve out the remaining term. If an appointed officer resigns, the executive committee shall appoint a replacement.

Article V- Calendar Year

Calendar

Dues are paid annually from January 1 – December 31. Dues for both regular members and associate members shall be paid prior to January 1 each fiscal year. Members who join after one-half of the calendar year shall pay two-thirds of the annual dues unless approved otherwise by the executive committee.

Article VI- Dues

Section 1- Calendar

Dues are to be paid annually by August 1. Dues are $25 per family unless set otherwise by the executive committee and approved by the membership. Dues must be paid for the full fiscal year except as provided in Article VI.

Section 2- Form

Dues will be collected and membership recorded by the Treasurer.

Section 3- Reporting

The Treasurer shall report the financial status of the club quarterly, and this report will be published online.

Article VII- Meetings

Section 1- Meeting of Members

Members shall meet at least monthly unless otherwise proposed by the executive committee.

Section 2- Executive Committee

The executive committee shall meet quarterly to provide direction and long-range planning for the club. The executive committee shall meet at the beginning of each year to develop a set of goals for the next year and publish these goals online. The executive committee should meet as often as needed to provide the members with an excellent program.

Article VIII- Committees

Section 1- Definitions

Committees for Education, Social Activities, Communications, and Competitions shall be standing committees. The President shall appoint a chairman for the Competitions committee. Other standing committees may be chaired by officers on the executive committee or a chairman may be selected by the committee.

Section 2- Committee Members

In order to involve as many members as possible in the operation of the club, each committee chairman of a standing committee shall appoint 1 or more members to assist with their assigned club duties. Committees should meet at least twice each year to fulfill these duties.

Article IX- By-Law Changes

Section 1-Acceptance

The by-laws shall be accepted at the time of adoption by a two- thirds vote of regular members after it is published online.

Section 2- Procedures for Change

Any member may petition for a change to the By-Laws. When changes are proposed, the changes must be presented in writing and introduced at a regular monthly meeting. The proposed changes shall be published online and voted on at the next monthly meeting. A majority vote of all regular members is required in order to make the By-Law change.